International House


Room Reservation Information

The International House was originally built to provide programming and services for UT students as its primary target group.  The facility serves as both a student center as well as a small conference/programming center.  I-House space may be reserved by off-campus groups; however, priority is given to on-campus groups and offices and off-campus groups will incur fees to use the facility.

 *Please note that because the I-House is primarily a programming facility, we cannot easily accommodate weekly or monthly meetings for organizations. Groups are allowed to book continuous meetings 3 weeks in advance.

International House Spring 2016 Hours

Monday-Thursday 8am-9pm
Friday 8am-5pm
Saturday-Sunday Closed

Procedures and Policies

  • Rooms at the International House can be reserved free of charge during business hours by UT-affiliated organizations and departments for university programs.  Use of the facility outside of normal business hours requires an after-hours fee of $25 and an hourly fee of $15/hour to pay for staffing.  However, the $25 facility fee is waived for UT student organizations.  All fees should be paid the day of the event via check made out to UT or ahead of time via interdepartmental transfer.
  • Non-UT groups and individuals are permitted to reserve rooms and will incur a fee depending on the room(s) requested.  All requests are subject to the approval of the International House.  
  • The person making the request must fully review the International House Room Reservations Information prior to submitting a request for space.
  • Requests should be submitted a minimum of 1 week prior to the event
  • The International House will respond to the reservation request within 3-5 business days.

Facility Charges

University Student Organizations

UT organizations will be permitted to reserve International House rooms at no cost during regular operating hours. In order to reserve space after hours, there will be a $15.00 per hour cost for staffing. Organizations’ events must be reserved through the online reservation form on the International House’s webpage.  Use of I-House equipment is included in the reservation.

University Departments 

UT Departments will be permitted to reserve International House rooms at no cost during regular operating hours. In order to reserve space after hours, there will be a flat fee of $25 and an additional $15.00 per hour cost for staffing. Departments events must be reserved through the online reservation form on the International House’s webpage.  Use of I-House equipment is included in the reservation.

Individuals and Non-University Groups

Individuals and Non-University Groups are subject to fees for use of space depending on which space is reserved. The fees for reservations during normal business hours are listed below. If your reservation falls outside of normal business hours there will be a $50.00 flat fee and a fee of $15.00 per hour for staffing the event in addition to the listed fees below. Use of I-House equipment is included in the reservation.

The following I-House rooms may be reserved:  

Space Hourly Rate
Great Room $50.00
Great Room w/Kitchen $75.00
Community Room $35.00
Conference Room $20.00
Board Room $20.00
International House (entire facility)*only available during non-operating hours $150.00

 

The renter is responsible for safeguarding and properly caring for the facility and equipment rented and can be charged up to the full replacement cost for any item that is damaged, lost, or stolen. The renter indemnifies, defends, and saves harmless the University of Tennessee, its trustees, agents and employees from all liabilities, losses, costs, damages, claims or causes of action of any kind, and expenses, including attorney’s fees, arising or claimed to have arisen out of personal injuries or death, or property damage or loss, sustained by the renter as a result of negligence on the part of University of Tennessee agents or employees or other participants, or by others as a result of negligence or intentional actions.

On occasion, refunds of payments for reservations are justified, pertaining to non-use, equipment failure, or related reason. A request for a refund must be submitted within two (2) business days of payment. The refund request must be submitted, in writing, explaining justification for the refund and must be submitted to the Assistant Director of the Center for International Education, 1600 Melrose Avenue. The Assistant Director of the Center for International Education, or his/her designee, will review the refund request and make a determination whether justification exists to grant the refund. The Assistant Director, or his/her designee, will notify the person requesting the refund of the decision, either in writing or verbally, within five (5) business days. If payment was made by cash or check and the payment has not yet been deposited, the refund will be returned to the person requesting the refund in the form it was paid. If the payment has been deposited, the International House will submit a University of Tennessee Refund Request Form in the name of the person requesting the refund to the Bursar’s Office. If payment was made by Interdepartmental Transfer, the International House will initiate a reversal transfer to the department requesting the refund within two (2) business days.

 

*Note: Any university organization or department found responsible for falsifying reservations for individual or non-university usage are subject to fees and loss of reservation privileges.

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