Fall 2021 Festival Updates
The International Festival will be back to its one-day format for Fall 2021! This webpage outlines the logistics of the event. Please email firstname.lastname@example.org if you have any questions or concerns.
Your organization must arrive no later than 9:30 AM. on the festival day and be ready for I-House staff to review your setup and food stations. Your table or booth must be set up no later than 10:00 AM.
International Festival Format and Schedule
- The 2020 International Festival will occur on Friday, September 24, 2021 from 10:00 AM to 2:00 PM.
- The festival will be hosted on the Student Union Courtyard. Booths will be set up from 10:00 AM to 2:00 PM and performances will happen throughout the event.
- One person from each group must have attended the Food Safety training provided by the International House. Trainings will take place on Thursday, September 16, 2021 at 11:00 AM and 4:00 PM.
- Booths will be allowed to cooke and provide their own food, or serve food that has been catered from a local restaurant. See details in the “Food” section below.
- Only UT student organizations can register to host a booth for the International Festival.
- If your organization’s booth is approved, the International House will provide a 10×10 tent, two six-foot tables, two chairs, and a tablecloth. To remain in compliance with the University’s food safety recommendations, each booth will also be supplied with multiple sets of plastic gloves and a bottle of hand sanitizer.
- I-House must be notified of any booth cancellations at least seven days prior to the International Festival. If you cancel in less than seven days, your organization will be required to pay a $100 fee to cover cost of tent, table, and chair rental, and this may affect your ability to participate in future I-House events.
The location of your organization’s booth will be randomized this year due to the change of location.
- There is no cost for student organizations to reserve a booth to participate in the International Festival.
- The International House will be ordering food from local restaurants for student groups to serve if they wish. This will be at no cost to the student group.
- If an organization would like to provide food from a local restaurant, it must be purchased by the International House. The International House is unable to reimburse student organization members for their purchases.
Food and Drink
- Student organizations will not be permitted to prepare and cook their own food for this year’s international festival. Instead, groups will be offered a chance to suggest a food from a local restaurant when they register. The International House will purchase appetizer foods from suggested restaurants that groups can serve on their designated International Festival Day.
- You must send at least ONE representative who plans to serve food to a Food Safety Training sequence or your group will not be able to serve food at the International Festival. After signing up, you will receive an email regarding the date of training.
- Groups are required to serve all food. It is recommended to have 1 or two people serving food to plates and to-go containers, and a third person to talk about the organization.
- Groups must comply with all safety measures. If a measure is violated, groups will be warned once, and asked to leave the festival upon a second violation.
What We Provide
- The I-House will provide your country’s flag, a sign, tents, tablecloths, tables, chairs, and an outlet. These items must be returned to I-House staff.
- We will be providing plates, napkins, cutlery, and serving utensils for your group to distribute the catered food.
- You must bring your own tape and decorations for your booth.
Set-Up and Clean-Up
- Each member of the booth group must sign in with their Vol Card at the entry of the event by 9:00 AM. Once allowed into the event, a group representative must check in at the I House booth to receive their location, organization sign, and flag.
- Let I-House staff review your setup and food stations before festival begins. Staff will visit your booth every 15 minutes to ensure safety measures are being followed
- Your booth must be set up no later than 10:00 AM.
- You are responsible for cleaning up your booth throughout the day and at 2:00 PM when the festival is over.
- DO NOT START CLEANING/PACKING UP UNTIL 2:00 PM. Booths should be completely packed away by 2:30 PM so I-House staff can complete final cleaning.
- The I-House will provide your country flag and a sign that you may use. You are responsible for all decorations for your booth.
- Be creative! And bring tape!
- Student organizations have the option of participating in the annual International Festival booth contest.
- Booths are judged on educational value, cultural awareness, visual presentation, and engagement. Booths may offer virtual learning materials if they would like.
- First place winners will be announced and will be honored with a space and photo on a plaque that will be at the International House.
- Additional Prizes, such as UCopy or restaurant credit, may also be available to support your organization should you win the booth competition.
Parking is your responsibility. You will likely need to park nearby the festival and carry your supplies in. Please review eligible parking lots at Parking.utk.edu