Fall 2020 Festival Updates
The International Festival will be ‘deconstructed’ and hosted across several days to successfully achieve safety measures while still providing an opportunity for students to express their culture with the UTK community. This webpage outlines the changes made to the event. Please email firstname.lastname@example.org if you have any questions or concerns.
Your organization must arrive no later than 10:30 a.m. on your scheduled day and be ready for I-House staff to review your setup and food stations. Your table or booth must be set up no later than 11 a.m.
COVID-19 Safety Regulations
The following procedures have been put into place to ensure the safety of all booth members, performers, and visitors to the event:
- Location change to avoid heavy foot traffic.
- Multiple booth days to decrease crowding and increase engagement across multiple days.
- Performances consolidated to one day in a large, indoor location.
- Establishment of entry and exit points where each visitor must check in through the Vol Life App or through alternative check-in methods.
- Management of event capacity with signing in and out procedures and closed barricades to the event
- Adjustments to booth locations so that there is at least 6 feet in between any other booth.
- Maximum capacity in each booth limited to 3 people.
- Each booth supplied with hand sanitizer, masks, and gloves.
- Food catered by approved vendors and served by student groups upon successful completion of food safety training.
- Requirement of masks and gloves to be worn by all individuals present in each booth.
- Masks and social distancing required by all guests.
New International Festival Format and Schedule
- The 2020 International Festival will occur from Monday, October 12, to Thursday October 15th.
- Tuesday, Wednesday and Thursday of the event (October 13-15) will be hosted on the Student Union Courtyard. Each day, 4-6 student groups and 3 campus resources will be set up on the plaza from 11am-1pm.
- No more than 3 people are permitted to be in the booth at one time. You may consider rotating members of your group to take shifts.
- Booths will be at least 10 feet apart from other booths
- Booths will be allowed to serve food that has been catered from a local restaurant. See details in the “Food” section below.
- Monday, October 12th from 5-7pm, there will be a Performance night on the Student Union Courtyard. Student groups will be permitted to perform at this event if they choose.
- Only UT student organizations can register to host a booth for the International Festival.
- Booths will be available on Tuesday – Thurday, October 13-15 from 11am-1pm
- Organizations must choose one day they can host at the international festival. If space allows for organizations to host on multiple days, the event organizer will contact all groups.
- If your organization’s booth is approved, the International House will provide a 10×10 tent, two six-foot tables, two chairs, and a tablecloth.To remain in compliance with the University’s safety recommendations, each booth will also be supplied with multiple sets of plastic gloves and a bottle of hand sanitizer.
- I-House must be notified of any booth cancellations at least seven days prior to the International Festival. If you cancel in less than seven days, your organization will be required to pay a $100 fee to cover cost of tent, table, and chair rental, and this may affect your ability to participate in future I-House events.
The location of your organization’s booth will be randomized this year due to the change of location. Groups do have autonomy in selecting the day they wish to host at the International Festival.
- There is no cost for student organizations to reserve a booth to participate in the International Festival.
- The International House will be ordering food from local restaurants for student groups to serve if they wish. This will be at no cost to the student group.
- If an organization would like to provide food from a local restaurant, it must be purchased by the International House. The International House is unable to reimburse student organization members for their purchases.
Food and Drink
- Student organizations will not be permitted to prepare and cook their own food for this year’s international festival. Instead, groups will be offered a chance to suggest a food from a local restaurant when they register. The International House will purchase appetizer foods from suggested restaurants that groups can serve on their designated International Festival Day.
- You must send at least ONE representative who plans to serve food to a Food Safety Training sequence or your group will not be able to serve food at the International Festival. After signing up, you will receive an email regarding the date of training.
- Groups are required to serve all food. It is recommended to have 1 or two people serving food to plates and to-go containers, and a third person to talk about the organization.
- Groups must comply with all safety measures. If a measure is violated, groups will be warned once, and asked to leave the festival upon a second violation.
What We Provide
- This year the International House will be catering in food from a variety of local restaurants and markets. Please indicate on your registration form if you have a suggested restaurant.
- The I-House will provide your country’s flag, a sign, tents, tablecloths, tables, chairs, and an outlet. These items must be returned to I-House staff.
- We will be providing plates, napkins, cutlery, and serving utensils for your group to distribute the catered food.
- You must bring your own tape and decorations for your booth.
Set-Up and Clean-Up
- Each member of the booth group must sign in with their Vol Card at the entry of the event by 10 am. Once allowed into the event, a group representative must check in at the I House booth to receive their location, organization sign, and flag.
- Let I-House staff review your setup and food stations before festival begins. Staff will visit your booth every 15 minutes to ensure safety measures are being followed
- Your booth must be set up no later than 11 a.m.
- You are responsible for cleaning up your booth throughout the day and at 1 p.m. when the festival is over.
- DO NOT START CLEANING/PACKING UP UNTIL 1:00pm. Booths should be completely packed away by 1:30 p.m. so I-House staff can complete final cleaning.
- The I-House will provide your country flag and a sign that you may use. You are responsible for all decorations for your booth.
- Be creative! And bring tape!
- Student organizations have the option of participating in the annual International Festival booth contest.
- Booths are judged on educational value, cultural awareness, visual presentation, and engagement. Booths may offer virtual learning materials if they would like.
- First place winners will be announced Virtually and will be honored with a space and photo on a plaque that will be at the International House.
- Additional Prizes, such as UCopy or restaurant credit, may also be available to support your organization should you win the booth competition.
Parking is your responsibility. You will likely need to park nearby the festival and carry your supplies in. Please review eligible parking lots at Parking.utk.edu