Room Reservation Form Requests for International House rooms should be submitted at least one week in advance. Please allow 3-5 business days for processing. Please note that because the I-House is primarily a programming facility, we cannot easily accommodate weekly or monthly meetings for organizations. Groups are allowed to book continuous meetings 3 weeks in advance. Rooms by be reserved Monday -Thursday from 8:30am-8:30pm and on Fridays from 8:30am-4:30pm. Reservations outside of these hours are subject to fees. Step 1 Check the EVENT RESERVATION CALENDAR to see available dates for your event. Step 2 Complete the form below. All successfully submitted forms will be directed to a confirmation webpage and you will receive a confirmation email soon afterwards. If you do not see these confirmations, please resubmit. Event Name* Number Expected to Attend* Contact Information Organization Type* Student Organization University Department Faculty/Staff Organization Non-UT Organization/Other Sponsoring Organization or Department* Non-UT organizations will be subject to fees. Contact Name* First Last Contact Phone* Email* Enter Email Confirm Email Event Information Event Date* Event Start Time* What time does your event actually begin? : HH MM AMPM Reservation Start Time* Please tell us what time you need access to the room (including setup time). : HH MM AMPM Reservation End Time* Please indicate what time you will be out of the room, including time for gathering materials and cleaning up. : HH MM AMPM Description of Event* Please provide a 1-2 sentence description of your event. Is this event private or public?* Private (invitation only/closed) Public (anyone may attend) Room Selection and Set-Up International House Rooms* Please indicate which room you would like to reserve. Reservations outside of normal operating hours may be subject to fees. Great Room only (capacity 20-180) Kitchen only (capacity 15) Great Room & Kitchen Community Room (capacity 10-35) Boardroom (capacity 10-20) Conference Room (capacity 10-15) TV Room (capacity 10-15) International House Great Room The International House Great Room can hold up to 180 people maximum for a lecture. Other configurations are available as listed below. You will have the opportunity to type any comments that will assist us in setting up the room to your specifications in the next field. Great Room Setup Lecture (up to 180) Panel (up to 180) O-Conference (tables in a square or rectangle, up to 40) I-Conference (set-up like a boardroom table, up to 20) U-Conference (tables in a U-shape facing forward, up to 30) Banquet Style (8-person tables, up to 80) I only need the kitchen Set-up Details for the Great Room Please type any further details about the set-up that you want us to know. (e.g., tables for food, extra table for display, etc.) International House Community Room The International House Community Room can hold up to 35 people maximum for a lecture. Other configurations are available as listed below. You will have the opportunity to type any comments that will assist us in setting up the room to your specifications. Lecture (up to 35) Panel (up to 35) O-Conference (tables in a square or rectandle, up to 20) I-Conference (set-up like a boardroom table, up to 14) U-Conference (tables in a U-shape facing forward, up to 16) Banquet Style (4-person tables, up to 20) Set-up Details for Community Room Please type any further details about the set-up that you want us to know. (e.g., tables for food, extra table for display, etc.) International House Rooms 2nd Choice If your first choice of room is unavailable, will another room meet your needs? Community Room (15-35 people depending on set-up) Boardroom (10-20 people) Conference Room (10-15 people) TV Room (10 - 15 people) Set-up Details for Community Room Please type any further details about the set-up that you want us to know. (e.g., tables for food, extra table for display, etc.) Do you plan to serve food?* Yes No Food Details* Please indicate who will supply the food and drink. You may check more than one box if necessary Sponsoring Organization will provide the food. UT Catering will provide the food. Outside Vendor will provide the food. Kitchen Agreement Form* Terms for Kitchen Use: I agree to: 1) Replace any items that may be burnt/broken or otherwise not reusable. 2) NOT dump food in the sink or drain. 3) Thoroughly clean the kitchen after use including utensils, sinks, stoves, and any other areas used and complete this prior to your groups event "end time" as noted on your reservation. (additional charges may be incurred if this is not followed) 5) NOT enter the pantry unless accompanied by I-House staff members. 6) Leave dirty towels/aprons in basket. 7) Wash and dry all dishes used. 8) Not store items in the kitchen after the event UNLESS given permission by I-House staff members. If you agree to all of these policies, please type your name in the blank below. This will serve as your signature. Equipment Please identify what equipment you require for your event. Laptop computer (PC) Projector/Screen (Community Room uses flat screen TV) CD/DVD Player Podium (Great Room only) Microphone Stand (Great Room only) Microphone - Lapel (Great Room only) Microphone - Handheld (Great Room only) Whiteboard Reservation Notes If you wish to reserve multiple rooms or multiple days, please make note of your request here.