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Policies and Fees

All I-House space must be reserved through 25Live, the online reservation system on the Campus Event Services’ webpage. The person making the request must fully review the International House room reservations information and policies prior to submitting a request for space.

Requests should be submitted a minimum of 10 business days prior to the event, though we advise requests be made earlier than 10 business days prior.

I-House staff will normally respond to the reservation request within three to five business days. However, since we are still in the process of finalizing our internal calendar for Fall 2023, we will be unable to make decisions on reservations during this time until it has been set. Reservations must be approved by Campus Event Services before the I-House is able to approve them.

Please note that because the I-House is primarily a programming facility, we cannot easily accommodate weekly or monthly meetings for organizations. We strongly suggest reserving other space for weekly meetings as requests will most likely be denied. Weekly meeting requests are subject to approval of the I-House staff.

During the academic year, rooms can be reserved Monday through Thursday from 8:30 a.m. to 8:30 p.m. and on Fridays from 8:30 a.m. to 4:30 p.m. During the summer, reservations can be made Monday through Friday from 8:30 a.m. to 4:30 p.m. Reservations outside of these hours are subject to fees.

Any university organization or department found responsible for falsifying reservations for individual or non-university usage are subject to fees and loss of reservation privileges.

Rooms at the I-House can be reserved free of charge during business hours by UT-affiliated organizations and departments for university programs. Use of the facility outside of normal business hours requires an hourly fee of $18 to pay for staffing. Please note, that the staffing fee changes to $22 per hour after July 1, 2023. All fees should be paid the day of the event via check made out to UT or ahead of time via interdepartmental transfer.

Non-UT groups and individuals are permitted to reserve rooms and will incur a fee depending on the room(s) requested. All requests are subject to the approval of the International House staff.

Renters are welcome to bring outside food or arrange catering for events in reserved spaces. Please notify the I-House staff during the reservation process of intentions to have food. This will allow the staff to work with renters to determine the best set-up and arrangements for food.

Pursuant to university policies, no alcohol may be served in the International House.

The renter is responsible for safeguarding and properly caring for the facility and equipment rented and can be charged up to the full replacement cost for any item that is damaged, lost, or stolen. The renter indemnifies, defends, and saves harmless the University of Tennessee, its trustees, agents, and employees from all liabilities, losses, costs, damages, claims, or causes of action of any kind, and expenses, including attorney’s fees, arising or claimed to have arisen out of personal injuries or death, or property damage or loss, sustained by the renter as a result of negligence on the part of University of Tennessee agents or employees or other participants, or by others as a result of negligence or intentional actions.

On occasion, refunds of payments for reservations are justified, pertaining to nonuse, equipment failure, or related reason. A request for a refund must be submitted within two business days of payment. The refund request must be submitted, in writing, explaining justification for the refund and must be submitted to the assistant director of the International House, 1623 Melrose Avenue. The assistant director, or their designee, will review the refund request and make a determination whether justification exists to grant the refund. The assistant director, or their designee, will notify the person requesting the refund of the decision, either in writing or verbally, within five business days. If payment was made by cash or check and the payment has not yet been deposited, the refund will be returned to the person requesting the refund in the form it was paid. If the payment has been deposited, the International House will submit a University of Tennessee Refund Request Form in the name of the person requesting the refund to the Bursar’s Office. If payment was made by Interdepartmental Transfer, the International House will initiate a reversal transfer to the department requesting the refund within two business days.

University Student Organizations and Departments: UT organizations will be permitted to reserve International House rooms at no cost during regular operating hours. In order to reserve space after hours, we require 2 members of our staff at a rate of $22 per hour per person. Use of I-House equipment is included in the reservation.

Individuals and Non-University Groups: Individuals and non-UT groups are subject to fees for use of space depending on which space is reserved and the number of hours it is reserved. The fees for reservations are listed below. If your reservation falls outside of normal business hours, there will be a fee of $22 per hour charge per person for staffing the event in addition to the listed fees below. We require 2 members of our staff to work after hour events. Use of I-House equipment is included in the reservation.

A deposit of 25 percent of the estimated rental fees and supplementary charges must be paid to secure the space reservation.

Space Four or Less Hours 4–8 Hours Full Day, Excess of 8 hours
Great Room $200 $350 $400
Great Room with Kitchen $200 $350 $400
Community Room $45 $80 $90
Conference Room $45 $80 $90
Board Room $45 $80 $90
International House (entire facility) *Only available during non-operating hours $500 $750 $1,000

There is a selection of nearby lots available to students; please see the names and accompanying link below for further details.

For those that wish to travel to the International House via the T, please see the following stop name and accompanying link and map for further details.